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AI for law firms: less paperwork, faster replies to clients

Intake, letters, records and status calls take hours your attorneys and staff should spend on clients. We build AI that handles the routine parts and hands the judgment calls to your team.

Book a law firm audit See what AI can do
Attorneys approveeverything that leaves the firm
From $500for a 1–2 week audit
Remote-firstwith visits across South Florida
Rows of leather-bound law books in a long reading room
The paperwork around the case, not the case.Advice, strategy and sign-off stay with your attorneys.

Sound familiar?

The work that fills a law firm's day is rarely the law itself.

  • New clients wait

    Inquiries come in after hours or while everyone is in court, and some never get a call back.

  • The same details, typed again

    Names, dates and case facts get re-entered into intake notes, conflict checks, letters and your case system.

  • Records nobody has time to read

    Medical records, discovery and correspondence pile up before anyone can find the parts that matter.

  • Deadlines buried in notices

    Court notices arrive by email and someone has to read each one and calendar it correctly.

  • “Any update on my case?”

    Status calls interrupt paralegals all day, and most answers are already in the file.

One example, step by step

Here's how new-client intake could run once AI handles the routine parts. Your attorney still makes the call.

Example workflow · law firm

New-client intake

Before, intake depended on who answered the phone, and details got typed in twice.

  1. New inquiry (Your systems)
  2. Collects details (AI does it)
  3. Preps conflict check (AI does it)
  4. Drafts the letter (AI does it)
  5. Attorney approves (Your team checks)
  6. Matter openedwith the attorney's sign-off
  • AI does it
  • Your team checks
  • Your systems
More law firm examples

What AI can do for a law firm

We haven't published a law firm project yet, so each of these is an example workflow: something we know how to build. Every one keeps an attorney in charge of anything that leaves the firm.

  • Intake and conflict-check prep

    AI collects a new client's details from a form, email or call and lines up the names you need to clear.

    BeforeStaff copy intake notes into the conflict check and the case system by hand.
    With AIDetails arrive once, organized, with the conflict check ready to run.

    Uses client intake, AI agents and connected systems.

  • Engagement letters, drafted

    Once a matter is cleared, AI fills in your engagement letter template and sends it to the attorney to approve.

    BeforeSomeone builds each letter from a template and checks every field.
    With AIA filled-in draft waits for the attorney's approval and e-signature.

    Uses AI agents and connected systems.

  • Record and discovery summaries

    AI reads medical records, discovery and correspondence and writes a short summary with dates and key facts.

    BeforeParalegals read hundreds of pages to find the parts that matter.
    With AIA summary with page references is ready when the file is opened.

    Uses document reading.

  • Court notices to calendar

    AI reads court notices as they arrive, pulls out dates and deadlines, and adds them to your calendar for staff to confirm.

    BeforeEach notice is read and calendared by hand.
    With AIDeadlines show up on the calendar, flagged for a quick check.

    Uses document reading and connected systems.

  • Status updates by text

    Clients get a text when their case moves forward, and can ask simple questions any time.

    BeforeParalegals answer “any update?” calls all day.
    With AIClients hear about progress first, and fewer calls come in.

    Uses phone and text assistants and AI agents.

  • Time-entry drafts

    AI turns the day's emails, calls and calendar events into draft time entries for attorneys to approve.

    BeforeAttorneys rebuild their day from memory at the end of the week.
    With AIDraft entries are waiting each evening to approve or edit.

    Uses connected systems and AI agents.

  • First drafts of routine letters

    AI drafts routine letters, such as demand letters or document requests, from the facts in the file.

    BeforeEach routine letter starts from a blank page or an old copy.
    With AIThe attorney edits a solid first draft instead of writing from scratch.

    Uses AI agents and document reading.

Which of these would save your firm the most?

The audit answers that in writing, with a price for each piece. From $500.

Book a law firm audit

Not ready? Get the free “Is your firm ready for AI?” checklist

Closest real result

10–20 hoursback a week at an insurance claims firm

That's what our missing-documents agent gives one claims team. It isn't a law firm, but the work is close: asking for documents, checking what comes back and following up until the file is complete.

See the claims work

What changes for your firm

Every firm is different, so the audit puts real numbers on it. These are the outcomes we build toward.

  • New inquiries hear back the same day

    Intake details are collected right away, day or night.

  • Details are typed once

    Names, dates and facts flow from intake into your case system.

  • Fewer things slip

    Every notice is read and every deadline lands on the calendar for a quick check.

  • Attorneys spend time on the law

    AI handles the routine. Your people handle the exceptions and decisions.

How we'd start

Every engagement begins with a paid audit. You'll know the price of each step before it starts, and you can stop after any of them.

Find where the hours go

1–2 weeks · from $500, invoiced after the kickoff call

We talk with the people who do the work at your firm, map how it flows, and hand you a written plan ranked by hours saved.

  • 1–5 people$500
  • 6–14$750
  • 15–19$1,250
  • 20–29$1,500
  • 30 or moreCustom quote

Build the first workflow

Typically $2,000–$3,500

Larger projects are priced in your plan. If your first project is $2,000 or more, your audit fee comes off the build price.

Keep it working

Ongoing support: 10% of your build cost a month, $500 minimum

We watch it, fix it and improve it as your firm changes.

Book an AI workflow audit

You can stop after any step. The written plan is yours to keep, whoever builds it.

How we handle client files

  • Systems run in your own accounts, such as your Microsoft 365 mailbox or your practice management system.
  • Anything that leaves the firm can wait for an attorney's approval.
  • You decide what's kept and for how long.
  • We choose AI providers and settings that don't use your data to train their models.
How we keep your data safe

What we won't automate

AI drafts, sorts and reminds. Your attorneys decide.

Legal advice, strategy and anything that needs a lawyer's judgment stay with your attorneys. They review everything that goes out under the firm's name.

Law firm questions

Something else on your mind? Call (305) 807-7015.

What can AI do for a small law firm?

AI can handle the routine work around your cases: collecting intake details, preparing conflict checks, drafting engagement letters and routine correspondence, summarizing records, calendaring deadlines from court notices and sending clients status updates. Attorneys review anything that leaves the firm.

Will AI give legal advice to our clients?

No. We build AI that handles paperwork and simple status questions. Legal advice and anything that needs a lawyer's judgment stay with your attorneys.

Does it work with our practice management software?

Usually, yes. We connect to the systems you already use where they allow it, such as Clio or MyCase, and your email and calendar. The audit confirms what's possible with your setup.

How much does it cost to add AI to a law firm?

It starts with a paid audit: $500 for up to 5 people, up to $1,500 for 20 to 29, and a custom quote for 30 or more. First builds typically run $2,000 to $3,500, and the audit fee comes off a build of $2,000 or more.

Is our client data kept confidential?

Yes. Systems run in your own accounts, access is limited to what each system needs, and we choose AI providers and settings that don't use your data to train their models.

Find out where AI fits in your firm

Start with a free call, or go straight to the audit. Either way, you talk to the person who builds it.

Not sure yet?

Book a free 20-minute call

Tell us what's eating your team's time. We'll tell you honestly if AI can help. No pitch, no obligation.

Book a free call

Ready?

Book your AI workflow audit, from $500

1–2 weeks, ending in a written plan ranked by hours saved, with a price for each piece.

Book your audit

Today, every call and every audit is led by our founder, Aramis M. Figueroa. Or call (305) 807-7015.

Not ready yet? Get the free “Is your firm ready for AI?” checklist

A 10-question checklist you can fill in over coffee. It shows where your team's hours go and which work AI could take on first.

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